Club Constitution & Rules
1. The name of the club is Wallsend Harriers and Athletic Club, and will be directly affiliated to ‘England Athletics’ and thence to ‘England Athletics North East’. ‘England Athletics’ are directly affiliated to the governing body of the sport, ‘UK:Athletics’. As a club, we retain membership of these bodies in accordance with their Articles of Association, Rule Books and Code of Conduct. The club colours shall be green with a gold hoop bearing the name ‘Wallsend’.
2. The Headquarters of the club is TyneMet College, Battle Hill Drive, Wallsend
3. The object of the club is to offer coaching, participatory and competitive opportunities in the sport of Athletics.
4. The management of the club is vested in a committee consisting of Chair, Secretary, Treasurer, Men’s Captain, Women’s Captain plus committee members of no more than eight (8), all to be elected annually. The committee has the power to fill any vacancy which may arise. An Honorary President may be elected annually. The General Committee shall meet once a month, or on at least nine (9) occasions each year, dates to be agreed by the Committee members. The General Committee will be responsible for all matters that affect the club. The General Committee have the right to appoint sub-committees as necessary and will be responsible for all disciplinary activities of the club
5. Membership of the club consists of officers and members of the club. All members and officers are subject to the rules and regulations and codes of conduct of the club. Prospective members must apply in writing. The General Committee have the final say in all matters relating to membership of the club and the Committee shall have the right to expel any member who commits any misdemeanour which contravenes the rules and regulations of the club.
Members will be enrolled in one of the following categories:
- Full member (registered with England Athletics)
- Junior member (registered with England Athletics)
- Honorary member
- Life member
6. A member intending to withdraw from the club shall give notice in writing to the honorary secretary, and his membership terminates on the date of that notice, unless he is financially indebted to the Club, in which case the Committee may withhold acceptance of his resignation.
7. Membership fees will be set annually and agreed at the Annual General Meeting. Those members whose annual subscriptions remain unpaid at the end of May each year, or whose outstanding race fees exceed a figure agreed by members at the annual AGM, shall not, unless otherwise approved by the General Committee, be entered, by the club, to any races or events, or be eligible to compete in club competitions only open to members.
ANNUAL GENERAL MEETING
8. A General Meeting shall be held during the month of February or, in exceptional circumstances, as otherwise agreed by the Committee, in every year to receive the Committee’s report and financial statement, elect Officers and Committee and deal with any other matter specified on the agenda. The Honorary Secretary shall give every member 21 days notice of the Meeting, and notice of any business which it is desired to place on the agenda must be given in writing to the Honorary Secretary at least 14 days prior to the Meeting. The quorum for the AGM shall be at least 20 members and officers. All members and officers have the right to vote at the AGM, and a majority vote of those present shall be sufficient to accept any resolutions.
EXTRAORDINARY GENERAL MEETING
9. An Extraordinary General Meeting may be called by the Honorary Secretary if requested in writing by at least 10 (ten) members of the club, stating the business to be brought before such a Meeting.
10. All club monies shall be banked in an account held in the name of the club. The elected Treasurer shall be responsible for all finances of the club. The financial year of the club shall end on January 31st. An audited statement of the annual accounts will be presented by the Treasurer at the Annual General Meeting. All cheques drawn against club funds must contain the signatures of at least two of the nominated signatories.
ALTERATIONS TO THE RULES
11. Alterations to the rules may be made by a majority of the Committee, and all such alterations must be approved at the succeeding Annual General Meeting.
DISCIPLINE AND APPEALS
12. The Committee shall appoint a Welfare Officer(s). Any complaints against the club or members shall be made to the Welfare Officer(s). The Welfare Officer may recommend that an Investigation be conducted into any complaints, and this investigation may be conducted by one or more members of the club. The Investigating Officer shall report to the Welfare Officer, who may present the report to the General Committee. The Committee may take action against any member as a result of an Investigation, where appropriate.
Members have the right of appeal against any disciplinary action taken by the club. An appeal may be heard by a sub-committee of at least three members, none of whom are members of the General Committee. The Appeals Committee shall be elected at the Annual General Meeting, and shall be re-elected annually.
DISSOLUTION OF THE CLUB
13. A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the members, either present or by postal vote. In the event of dissolution, any assets of the club that remain will be disposed of as the AGM or EGM so decide.
Constitution agreed & approved at AGM: February 2007